Create an excursion experience

Creating an excursion experience on ¡HolaOlas! allows you to offer your outings online with a professional booking system.

This guide walks you through step by step to configure all necessary elements: basic information, rates, availability, meeting point and additional details.

Start by filling in the essential information of your excursion:

• Excursion name: The name that will appear on your booking page
• Description: Present your excursion, its route and highlights. You can use AI help to generate a professional description.
• Experience type: Select "Excursion"
• Booking mode: Choose between private (booking for a group) or shared (individual booking)
• Multi-day excursion: Check this box if your excursion spans multiple days (e.g., sailing trip, multi-day tour). Customers will select a predefined period instead of a single date.

💡 Tip: The description is translatable in 3 languages (French, English, Spanish). Check our guide on the [translation system](systeme-traduction) to learn more.

Configure your rates according to your booking mode:

Private mode (booking for a group):

• Base price: Price for a base number of people (e.g., 2 people)
• Base people: Number of people included in the base price
• Additional price: Price per additional person
• Child price: Price for children (optional)

Shared mode (individual booking):

• Price per person: Fixed price per participant
• Child price: Reduced price for children

💡 Tip: You can set special rates for certain periods (high season, events) directly from the dashboard.

Configure payment options for your excursion:

• Enable deposit option: Allow customers to pay a deposit instead of the full amount
• Deposit percentage: Set a percentage between 1% and 99% (default: 30%)
• Disable deposit: If disabled, only full payments will be offered

💡 Tip: The deposit helps reduce cancellations and secure your bookings. You can collect the remaining balance manually via the dashboard before the excursion date.

Configure your availability and time slots:

• Availability: Indicate dates when your excursion is available

* For multi-day excursions: Define available periods (e.g., sailing trip from February 10 to 20). Customers will select a predefined period.

* For classic excursions: Time slots are mandatory

• Time slots: Define departure times (e.g., 9am, 2pm, 6pm) - hidden in multi-day mode
• Blocked dates: Block specific dates (bad weather, maintenance)

📅 Advice: For seasonal excursions, configure your availability in advance for the entire season.

The meeting point is essential for your customers:

• Full address: Indicate the precise address of the departure point
• Landmark: Add directions (e.g., "In front of the tourist office", "Port parking")
• GPS coordinates: The system automatically generates a Google Maps link

📍 Advice: Be precise in your directions to avoid delays and confusion.

Complete the additional details to inform your customers:

• Difficulty level: Easy, Medium, Hard, Expert
• Duration: Approximate duration of the excursion
• Included: What is included in the price (equipment, guide, transport)
• Not included: What is not included (meals, insurance)
• Age restrictions: Minimum or maximum age required
• Weather conditions: Information on weather conditions
• Cancellation policy: Configure your cancellation conditions. Use AI help to generate a professional policy.

Images are essential to attract customers:

• Main image: The first image visible on your page (recommended: iconic view of the excursion)
• Additional images: Add up to 10 images (route, landscapes, equipment)

📸 Advice: Show the highlights of your excursion and create desire with quality photos.

All important fields are translatable:

• Name: Translate your excursion name
• Description: Translate the complete description
• Meeting point: Translate the directions
• Details: Translate included/not included items
• Cancellation policy: Translate your conditions

💡 Tip: Use ¡HolaOlas! translation system to automatically or manually translate your content. Check our guide on the [translation system](systeme-traduction) to learn more.

Once all information is completed:

• Check that all sections are filled
• Test your booking page in preview mode
• Activate your experience to make it visible to customers

✅ Your excursion is now ready to receive bookings!